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Delivery Terms of Kämp Group Meetings & Events reservations as of 1 January 2014

1. Order confirmation and verifying the total number of attendees
The order confirmation must include:

total number of attendees:
schedule and programme of the event, times of meals and possible special diets
equipment necessary for meeting
the names of the hosts

Events of over 50 people:

order confirmation at the latest two (2) weeks before the date of the event
after this, the total number of attendees can be changed by +/- 10%
the final invoice is based on the confirmed total number of attendees, confirmed four (4) business days before the event.

Events with 11-50 people:

order confirmation at least one week before the date of the event
after this, the total number of attendees can be changed by +/- 10%
the final invoice is based on the confirmed total number of attendees, confirmed three (3) business days before the event.

Events with 1-10 people:

order confirmation at the latest three (3) days before the date of the event
the final invoice is based on the total number of attendees confirmed with the order confirmation

If the total number of attendees changes more than +/- 10% after the order confirmation, Kämp Group shall reserve the right to revise the price of the event to change the rented facility to another one and renegotiate other details of the event. If the total number of attendees is reduced more than 20% after the order confirmation, we will charge half the order value of the cancelled attendees.

2. Cancellation terms
The order by the orderer is binding. However, the orderer may cancel the order, in which case Kämp Group will charge the orderer, depending on the size of the cancelled event and the date of cancellation as follows:
SIZE OF THE EVENT
CANCELLATION DATE AND TERMS

SIZE OF THE EVENT
CANCELLATION DATE AND TERMS
1-10 people 14 days before the date of the event
- no charge
7-13 days before the date of the event
- 50% of the order value
4-6 days before the date of the event
- 75% of the order value
0-3 days before the date of the event
- 100% of the order value
11-50 people 30 days before the date of the event
- no charge
14-29 days before the date of the event
- 50% of the order value
8-13 days before the date of the event
- 75% of the order value
0-7 days before the date of the event
- 100% of the order value
50-150 people 60 days before the date of the event
- no charge
30-59 days before the date of the event
- 50% of the order value
14-29 days before the date of the event
- 75% of the order value
0-13 days before the date of the event
- 100% of the order value
151-250 people 90 days before the date of the event
- no charge
60-89 days before the date of the event
- 50% of the order value
30-59 days before the date of the event
- 75% of the order value
0-29 days before the date of the event
- 100% of the order value
over 250 people 120 days before the date of the event
- no charge
90-119 days before the date of the event
- 50% of the order value
60-89 days before the date of the event
- 75% of the order value
0-59 days before the date of the event
- 100% of the order value

If the details and catering of the event have not been agreed on, the grounds for the cancellation charge are the facilities-based rent of the above-mentioned event and, with regard to catering, the lowest-priced meeting package or offer-related menu.